Event Safety Services

Safety isn’t optional—it’s a legal obligation.

As an event organiser, you hold a duty of care to every person working at or attending your event. Whether it’s a boutique launch or a stadium-scale concert, any incident—including those caused by poor training or planning—can expose you to litigation, reputational damage, and serious consequences.

Beaspoke Safety helps you stay ahead of the risk.
We work alongside your team to meet your workplace safety obligations and ensure WHS / OHS compliance across the site—without derailing the creative or operational flow. Our background in event production means we understand the pressures and priorities, not just the paperwork.

From risk assessments to real-time support, we help you build systems that work on the ground and stand up in court. No panic, no last-minute scrambles—just clear, practical event safety solutions based on current legislation and industry best practice.

Planning isn’t just paperwork—it’s your ticket to approval.

To secure approvals like a Place of Public Entertainment (POPE) or other event licensing, you need more than just good intentions. You need a clear, well-documented Event Management Plan that maps out exactly how your event will run—and how you’ll manage the risks.

At Beaspoke Safety, we help you get organised from the ground up, providing the structure and detail needed for councils, emergency services, and licensing bodies to sign off with confidence.

We can assist with:

• Defining your event’s aims and objectives
• Structuring your event management team
• Listing all event components and activities
• Outlining how each component will be safely managed
• Developing your full Event Risk Management Plan
• Traffic and pedestrian management planning
• Evacuation procedures and emergency response
• Waste management strategies
• Creating detailed site plans
• Coordinating engineering sign-off for design and temporary structures

Think of this as your event’s “manual”—a document that allows your team to deliver exactly what you intended, even if you’re not on site. With our real-world experience in producing and managing events of all shapes and sizes, we don’t just tick the boxes—we make sure your planning holds up when it matters.

Let us pave the way—literally.

Before your first truck arrives or a single cable is laid, we’re already there—walking the site, mapping out the risks, and identifying the friction points that could trip you up.

If you’re working at an unfamiliar venue or outdoor site, it can be hard to meet your legal obligations around risk assessments, site-specific inductions, and contractor briefings—especially when you’re coordinating interstate crews, tight timelines, and multiple suppliers.

That’s where we come in.

At Beaspoke Safety, we bring boots-on-the-ground knowledge of Australian venues, event sites, and supplier networks. We’ve worked across everything from temporary festival sites and council-run reserves to stadiums, civic centres, and iconic cultural landmarks. We know which questions to ask, who to speak to, and what’s likely to get flagged in an audit—or worse, missed altogether.

We’ll help you:

• Conduct a comprehensive site safety walk and visual inspection
• Prepare detailed site-specific risk assessments
• Draft and deliver clear venue induction materials
• Identify local hazards, access points, and shared service risks
• Coordinate with venue owners, suppliers, and local authorities
• Ensure contractor compliance with WHS legislation and site protocols
• Flag any required permits, engineering sign-offs, or safety signage

Our job is to make your arrival and bump-in as smooth as possible—no nasty surprises, no finger-pointing later. Just a well-prepared site, a compliant event, and one less thing on your plate.

Safety doesn’t happen by accident

You’ve nailed your Event Management Plan—now it’s time to tackle the other half of the equation: the Event Safety Management Plan. You can’t have one without the other. Planning how the event will run is one thing. Planning for what could go wrong—and how you’ll respond—is what keeps people safe and your event compliant.

A solid Event Safety Plan isn’t just a formality. It’s your blueprint for protecting everyone on site: your crew, your crowd, your contractors—and your reputation.

• Provide a safe environment so participants, staff, and the public have a positive and secure experience
• Ensure that workers, volunteers, patrons, and property are adequately protected from foreseeable harm
• Align with your WHS obligations under Australian law

• Demonstrate how you’ll deliver that safe environment—before, during and after the event
• Identify and document all relevant hazards and risks
• Plan for the “what ifs” with clear, proactive risk control measures
• Reduce the likelihood and impact of incidents

At Beaspoke Safety, we work with you to develop and integrate all the required documentation—from risk assessments, emergency plans, and first aid strategies to contractor inductions, public safety protocols, and incident response procedures.

We also coordinate with regulatory authorities, emergency services, and venue managers, so nothing gets lost in translation. Whether it’s your first rodeo or your fiftieth, we’ll make sure your safety systems are clear, compliant, and made for the real world—not just the filing cabinet.

And remember: it’s your responsibility to be across any existing safety procedures already in place at your event venue. We’ll help you make sure nothing gets missed.

Risk Management: because what you miss can cost you.

An Event Risk Management Plan isn’t just paperwork—it’s your safety net, your efficiency tool, and your legal backup all rolled into one.

The purpose? To help you identify and manage hazards that could impact:

• Personal wellbeing (staff, crew, volunteers, audience)
• Strategic objectives (can the show go on?)
• Public image and reputation (especially post-incident)
• Event continuity (delays, shutdowns, cancellations)
• The natural environment (noise, waste, pollution)
• Financial stability (budget blowouts, claims, loss of revenue)
• Legal and regulatory compliance (WHS, OHS, permits)

Creating a detailed Risk Management Plan or Risk Assessment helps you adopt a structured, methodical approach to every layer of your event operations—big or small. It ensures that potential risks are identified early, giving you time to implement controls before they become a crisis.

And here’s the kicker: a well-managed event is also a more efficient and cost-effective event.

By reviewing contractor risk assessments, scrutinising logistics, and mapping out your operational flow, you’re not just avoiding injuries—you’re also avoiding double-ups, scheduling conflicts, supply chain issues, and last-minute fixes that blow out your budget. You save time, reduce waste, and keep things running tight.

It’s also your legal backup. In the unfortunate event of a personal injury claim or regulatory investigation, your Risk Management Plan is your first line of defence. And for many events, your insurer will require a comprehensive risk plan before they even agree to cover you.

At Beaspoke Safety, we don’t just write documents—we help you build real, practical risk strategies that hold up under pressure. No fluff. No generic templates. Just solid risk management that works.

Event licensing doesn’t have to be a bureaucratic nightmare.

Applying for the right licenses and approvals can be complex and time-consuming—but it’s non-negotiable if you want to stay compliant, avoid delays, and keep your event legally watertight.

Beaspoke Safety works directly with licensing authorities, councils, and emergency services to streamline the process and ensure your event meets all compliance and safety requirements.

We’ll help you navigate every step, including:

• Facilitating stakeholder meetings with local councils, police, CFA, SES, ambulance, traffic management providers, and more
• Addressing agency concerns early so you avoid late-game knockbacks
• Preparing and submitting all required health and safety documentation, risk assessments, and structural certifications
• Coordinating site inspections, compliance conditions, and engineering sign-offs where needed

We can also manage applications on your behalf for key licenses and permits, including:

• Place of Public Entertainment (POPE) License
• Liquor License (temporary, limited, or major events)
• Temporary food premise notification
• Dial Before You Dig submissions
• Street trading permits
• Fundraising registration
• Occupancy permits for temporary structures
• Temporary parking permits
• Road closure permits
• APRA/AMCOS and PPCA music licensing

And that’s just the start.

We have strong working relationships and deep knowledge of the regulatory landscape in Victoria and across Australia. If it needs a license or a tick of approval, we’ll handle it—or know exactly who to speak to.

Let us deal with the red tape, so you can focus on delivering an unforgettable, compliant, and stress-free event.